Event Team Assistant/ Administrator, US

Employer
Dow Jones
Location
New York, NY
Salary
$DoE
Posted
Dec 17, 2021
Closes
Feb 15, 2022
Ref
Job_Req_27653
Industry
Journalist
Job Type
Permanent
Hours
Full Time
Job Description:

The Assistant/Administrator supporting the US Events group will join the team that produces best-in-class events and experiences for The Wall Street Journal, Dow Jones and Barron's Group.

The Assistant/Administrator will be responsible for working closely with the team to support all elements required to produce high quality member and client-focused events within the US.

The primary function of the role is administrative, but given the nature of the team's work, will offer an entry level insight into event production, design and management. The role requires a high level of collaboration, coordination, attention to detail and ability to multitask. The successful candidate will be expected to work closely with colleagues in the US, EMEA and APAC.

Responsibilities

Administrative duties including, but not limited to:
  • Shipping/tracking event materials
  • Inventory management
  • Coordinating and managing event schedules
  • Processing invoices/expenses in an accurate and timely manner

Finance duties including:
  • Purchase Order creation
  • Invoice processing
  • Vendor on-boarding
  • P&L tracking
  • Main point of contact for external vendors and internal processes

General ad-hoc tasks including, but not limited to
  • Event kit inventory and management, coordinate global shipments for events, in close liaison with our internal post room
  • Assisting in planning and executing events, and the potential to travel to those events for on-site staffing (major U.S. cities)
  • Develop professional working relationships with all internal and external stakeholders
  • Oversee room bookings and meeting schedules for the team
  • Manage travel booking & expense submissions for VP, various speakers and partners
  • Working closely with and supporting VP with day to day business management, team resourcing and documentation

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put "Reasonable Accommodation" in the subject line.

Business Area: NEW VENTURES

Job Category: Marketing Group

About Us

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.

Req ID: 27653