Finance Administrative Assistant

Employer
Dow Jones
Location
Princeton, NJ
Salary
$DoE
Posted
Oct 01, 2021
Closes
Nov 29, 2021
Ref
Job_Req_27821
Industry
Journalist
Sector
Finance
Job Type
Permanent
Hours
Full Time
Job Description:

This is a support position responsible for managing multiple aspects for the Finance Department Leadership Team - a group of senior leaders and executives spearheading Dow Jones Finance.

Key Responsibilities/Accountabilities:

Responsibilities: phones, scheduling, correspondence, travel planning, expenses, organizing work flow throughout the office, and ad hoc projects. Ensure that proper preparation and materials and files are available for each day's meetings and events. Schedule meetings at Dow Jones Princeton, New York and worldwide offices, and all offsite meetings that the executive attends such as meetings with customers, information providers, vendors and consultants. Plan and coordinate global travel, arrange flights, hotel and car service reservations. Understand the team's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Performs administrative duties required to support management staff and ongoing operations.
  • Setup meetings as required with the staff and clients; managing multiple calendars. Communicate schedule changes to staff as needed.
  • Schedule meetings at Dow Jones Princeton, New York and worldwide offices, and all offsite meetings that the executive attends such as meetings with customers, information providers, vendors and consultants.
  • Ensure that proper preparation and materials and files are available for each day's meetings and events.
  • Arrange extensive domestic and international travel, hotel, visas and cars.
  • Help coordinate and set up department-wide events.
  • Manage and file expenses for multiple managers.
  • Understand the team's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
  • Performs administrative duties required to support management staff and ongoing operations.
  • Performs other administrative activities as directed.

GENERAL KNOWLEDGE AND EXPERIENCE:
  • This position requires very strong organizational and communication skills.
  • Must be a team player with a proactive, positive attitude and a strong work ethic.
  • Ability to multitask and work well under pressure and in a fast-paced environment.
  • Excellent attention to detail with strong organizational skills.
  • An energetic, enthusiastic, team player with the desire to grow both personally and professionally..
  • Knowledge of and ability to perform procedures and practices required in maintaining an effectively operating accounting system.
  • Ability to use or willingness to learn the current processes in place as they relate to Tech.
  • Ability to communicate well in writing.
  • General office and clerical skills, including data compilation and entry, filing, attention to detail and follow-through.

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put "Reasonable Accommodation" in the subject line.

Business Area: FINANCE

Job Category: Office Administration Group

About Us

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.

Req ID: 27821

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